A hybrid solution is better than owning just software for contract data Extraction

The Problem with Traditional Extraction Methods

The old way of capturing essential data attributes from legal documents has been transcended, thanks to technology. Yet, achieving very high accuracy from software and consistency from manual methods remains challenging. Despite the buzz around Artificial Intelligence (AI), Machine Learning (ML), and other new technologies for contract data extraction, businesses quickly realize that accuracy often falls short of what’s needed for reliable decision-making.

Software Limitations You Can’t Ignore

When digging into the details of contract data extraction tools, it becomes evident that:

• Accuracy isn’t always reliable enough for critical business decisions.
• The number of extractable attributes is often limited.
• Systems lack flexibility to handle the variability of legal documents.
• OCR (Optical Character Recognition) errors—like converting a “5” into an “s”—can lead to missed or incorrect data.
• Handwritten text adds another layer of complexity most software can’t handle.
• Why Accuracy and Completeness Matter

To reliably search and utilize contract data, completeness and accuracy are non-negotiable. Missing just one critical data point could lead to costly legal or business consequences. Organizations need all the right information to surface exactly what they’re looking for- every time.

What Is Automated Data Extraction?

Automated data extraction refers to the use of AI- and ML-powered software to identify and extract relevant information- like dates, clauses, or key terms- from contracts and legal documents. This process aims to reduce the need for manual review, making it faster to process large volumes of data.

What Are Some Advantages to Automating the Extraction Process?

• Increased speed and efficiency
• Reduced manual workload
• Cost savings at scale
• Standardized data formats

However, while automation offers these benefits, it often lacks the precision needed for complex legal agreements—making hybrid models a smarter alternative.

Why Accuracy and Completeness Matter

To reliably search and utilize contract data, completeness and accuracy are non-negotiable. Missing just one critical data point could lead to costly legal or business consequences. Organizations need all the right information to surface exactly what they’re looking for—every time.

Why Hybrid Solutions Work Better

Unfortunately, no single software or software combo can guarantee the high accuracy required. That’s where a hybrid solution-combining software with human quality checks- offers a superior alternative.

Key Advantages of a Hybrid Model:

• • Higher accuracy: Combines the speed of software with the precision of human oversight.
  • Flexibility: Adapts to the variety and complexity of contracts.
  • Efficiency: Saves time by automating bulk extraction, while humans catch nuances.
  • Scalability: Easily adjusts to increasing volumes without sacrificing quality.
  • Focus on Outcomes, Not Infrastructure

Most companies want to stay focused on their core business, not software management. Choosing a hybrid outsourcing model eliminates the need to invest in and maintain tools or train internal staff. It’s about outcomes—accurate data, delivered fast, with minimal effort on your part.

How Brightleaf Delivers Results

Brightleaf Solutions achieves Six Sigma (99.999%) accuracy by blending people, process, and proprietary software:

• Software identifies and extracts all attributes.
• Humans quality-check data at every step.
• Entire process is managed in-house—ensuring both accuracy and data security.
• Plus, Brightleaf is a pay-as-you-use service—no upfront software investment, no long-term licenses.

Make the Smart Choice

Will you buy and install software, train internal teams, and hope for accuracy? Or outsource to a proven hybrid solution that ensures precision, scalability, and cost savings?

If you focus on outcomes—the choice is clear.